Tuesday, September 30, 2008

Recover Deleted Items in Outlook 2007

Did you know that you can recover deleted items in Microsoft Office Outlook 2007 even after you have emptied the Deleted Items folder. In past versions of Outlook, once the Deleted Items folder was emptied, those items were permanently deleted.

But now you can recover these deleted items if you have a Microsoft Exchange Server account. If you don't have an Exchange Server account here at Scripps Research, it's easy to get one. Just submit a service request to IT Services at http://www.scripps.edu/rc/hd/ or call the Help Desk x4-9369 and ask for one.

Our Exchange Server administrator specifies the retention time for items that are deleted permanently on the server running Exchange. Our retention time is 30 days. After this time elapses, you cannot recover the deleted items.

You can view and recover deleted items, including the items that were deleted permanently, when you selected items and pressed SHIFT+ DELETE or SHIFT+.
  1. In the folder from where you deleted the item, or in the Deleted Items folder, click Recover Deleted Items on the Tools menu.

    Click Recover Deleted Items on the Tools menu.
  2. Click an item and then click Recover Selected Items .
To select multiple items, press CTRL as you click each item.
Each recovered item is restored to the folder from which it was deleted.

You cannot recover an item if it does not appear in the Recover Deleted Items dialog box.

Friday, September 19, 2008

What Happened to the Out of Office Warning in Outlook 2007?

The Out of Office message that warned us the Out of Office auto-replies was on in Outlook 2003, has moved and remains on the screen for only 15 seconds in Outlook 2007. In Outlook 2003, the warning appeared in the middle of the Outlook screen and stayed there until you dismissed it. It was kind of hard to miss, a very in-your-face reminder the Out of Office responder was on.

New location of Out of Office warning in Outlook 2007

Close-up of Out of Office warning

Now, in Outlook 2007, the reminder appears in the lower right corner of the Outlook window when you start it up and then disappears after 15 seconds. The same reminder appears when you first turn on the Out of Office Assistant. But this too disappears after 15 seconds. However, an Out of Office button remains in the right corner of the Task Bar.

Out of Office button on Task Bar

When the button is clicked, it will display a pop-up with two options. The first option, Out of Office Assistant... will pull up the Out of Office Assistant window. The second option, Turn off Out of Office auto-replies, does just that. When you turn off the Out of Office Assistant, the button disappears from the Task Bar.

Two options appear when Out of Office button is clicked

The Out of Office Assistant can also be turned off through the menu: Tools / Out of Office Assistant... select "I am currently In the Office" from the Out of Office Assistant window.

Tools menu in Outlook 2007

Select "I am currently In the Office" to turn off the Out of Office auto responder.